Responding to Concerns

In line with best practice, Scottish Cycling promotes a culture where Safeguarding is everyone’s responsibility, and you have a duty to act when required.  If you raise or share a concern, we want you to feel confident knowing that you will be listened to, taken seriously, supported, and that appropriate action will be taken.

We put people at the centre of our case management process, at the heart of which is sensitivity and respect for those involved.

The overall aim of responding to concerns is to make the sport safer. We will take appropriate action where required, but also work alongside those involved to improve activities, communication and systems to ensure people feel safe and ultimately enjoy their time in the sport.

Protecting Riders

Sometimes we see or hear something that makes us a bit uneasy and we’re not sure what to do about it. Do we keep quiet and hope that someone else will complain, or do we tell the people who have the experience to investigate?

If you have a concern, or see something that concerns you, we ask that you please speak up, either to your Club WPO or direct with us.

Further to this, even low-level concerns should be reported. We have a confidential management system that can only be accessed by the Wellbeing and Protection team. Often low-level concerns are a part of a bigger picture and it’s vital that this picture is developed over time so that we can take appropriate action.

You can talk through any concerns that you may have by getting in touch with a member of the Scottish Cycling Safeguarding Team.

You can email [email protected]  or call/message the Lead Safeguarding Officer, James Bracher: 07908672652.

Our reporting concerns procedure is outlined in the flow chart here.

Click here to link to our concern recording form.

Report a concern

Making Referrals

The PVG Scheme requires organisations to make referrals to the Protection Unit at Disclosure Scotland in certain circumstances.

If you permanently remove someone from regulated work you need to decide if the reasons(s) that they were removed mean you need to let Disclosure Scotland know what happened. This is called “making a referral” and includes circumstances where you would have removed the person if, for any reason, they have already left the role.

This applies whether the person is a PVG Scheme member or not!

Disclosure Scotland will then use this information to decide if the person remains suitable to continue to do regulated work or if they should be removed from regulated work.

For further information please read our Appendix 10 PVG Referrals Policy.

If you are unsure and need help or advice for when to make a referral, then the Scottish Cycling WPO will be able to help and advise, contact: [email protected]