Wellbeing and Protection Officers

All clubs with under 18’s or Protected Adults must appoint a trained WPO. Clubs that don’t have under 18’s or Protected Adults require to appoint a WPO (who does not require to undertake training).

The main duties of the WPO:

  • Act as the point of contact for any concerns that arise in your club and to work closely with the Scottish Cycling Wellbeing and Protection team to report and implement any required actions.
  • Ensure safeguarding is a part of the planning and delivery of all club activity.
  • Ensure club members know about the club Wellbeing and Protection standards and procedures for reporting any issues.
  • Act as a point of contact for Scottish Cycling to help share updates, training and information that are related to safeguarding.
  • Ensure the application, training and compliance of club volunteers with safeguarding standards: PVG Membership, CWPS training through our JustGo system.

A full role description can be found at in our Appendix 2 Club Wellbeing and Protection Officer.

Requirements of the WPO role at clubs with under 18 or Protected Adults:

  • Membership of the PVG scheme linked to Scottish Cycling and the club
  • Safeguarding awareness training
    • For clubs with children this is Child Wellbeing and Protection in Sport (CWPS) training
    • For club with adults this could be either the training above, or UK Coaching Safeguarding Adults training
  • Club Wellbeing and Protection Officer (WPO) training

Conflict of Interest

  • The club WPO should be a committee position and not hold any other position that delivers activity for the club.
  • The club WPO should not be related to any person delivering activity for the club.
    • If the club WPO does deliver activity for the club or is a relative of an activity deliverer at the club, then a second WPO must be appointed. This will give a point of contact should a complaint be raised or conflict of interest arises through a complaint.

Getting Started

New Wellbeing and Protection Officers should:

  • Inform Scottish Cycling about their appointment as the Club WPO. Email: [email protected].
  • Register for an account with Scottish Cycling’s JustGo system and ensure you are appointed to the role there.
  • Apply for a PVG through Scottish Cycling, by adding the PVG Application – Affiliated Club, Group or Association.
  • Undertake Safeguarding Training, either: CWPS or Adult Safeguarding, as outlined above.
  • Undertake Wellbeing and Protection Officer Training.
  • Familiarise yourself with the JustGo system. Obtain a report of credentials for your club and follow up with volunteers who have become non-compliant:
    • Remind them of their training requirements and where to book on
    • Inform them that if they are not compliant they are not permitted to undertake a regulated role.
  • Ensure members of your club are aware of you and your role
  • Share your contact details with members in case they require to report an issue.
  • Become familiar with our Wellbeing and Protection Policy and the list of Appendices and Practice Notes that will help guide your club activities.
  • Be aware of other information and resources that will help with creating a thriving club
  • Drop us a line at [email protected] if you require any advice, guidance or help with anything related.